Purchase order to receiving
Separate ordered and received quantities and apply the actual purchase cost.
Purchasing and sales ledger
A purchasing and sales ledger connected to inventory
When purchasing and sales are recorded separately, ledger totals and physical inventory drift apart. Gage Ledger connects orders, receiving, sales, and returns to stock and cost.
Sales and return history
Keep shipping and return records tied to each product.
Supplier and customer balances
Record payments and collections to see remaining balances.
Profit and operating ledger
Bring sales, purchases, expenses, and payroll into monthly results.
How the ledger connects to inventory
Record the moment products actually enter or leave the store, not only the payment amount.
1. Create a purchase order
Record the supplier, items, quantities, supply amount, and tax.
2. Confirm receiving
Actual received quantities update stock and moving-average cost.
3. Sell and ship
Record the sale and payment method, then reduce inventory at shipment.
4. Review balances and profit
Check unpaid balances, receivables, sales, cost, and operating expenses.
Why keep the ledger and inventory together?
Purchasing matches received stock
The purchase document and inventory movement come from one record.
Returns stay linked to the original order
Purchase and sales returns reverse both quantities and amounts.
Less month-end recalculation
Cost of goods and expenses accumulate into monthly profit.
Purchasing and sales ledger FAQ
Can I enter tax-inclusive amounts?
You can work with supply amount and VAT or calculate item values from a tax-inclusive total.
Can I track unpaid balances?
Payment and collection records show the amount remaining on each transaction.
Can I create transaction documents?
Purchase orders and transaction statements can be created as PDFs for suppliers and customers.
More guides for store operations
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