Purchase orders by supplier
Record the supplier, products, quantities, and amounts in one order.
Purchase order management
Purchase orders connected to receiving, stock, and cost
When purchase documents and receiving records are separate, ordered quantities, received quantities, and payments must be reconciled again. Keep them connected from one purchase order.
Actual receipts update stock
Confirm the quantity actually received to update product inventory.
Moving-average cost updates
Reflect received quantities and purchase prices in current product cost.
PDFs and payment balances
Create a purchase-order PDF and review payments and remaining balances.
One workflow from order to receiving
Once suppliers and products are registered, the same information continues into the order, receipt, inventory, and payment records.
1. Register suppliers and products
Add suppliers, orderable products, and basic transaction details.
2. Create the order
Enter quantities and purchase amounts by item to prepare the purchase order.
3. Confirm receiving
Verify actual quantities and prices to update stock and cost.
4. Review payments and history
Check payments, outstanding balances, and supplier order history.
What happens when orders and spreadsheets stay separate
Ordered and received quantities diverge
Compare the order and its actual receipt in the same transaction.
Receipts are re-entered into inventory
Confirmed receipt quantities flow directly into stock and cost.
Costs and payments become scattered
Review transaction amounts, payments, and outstanding balances together.
Purchase order management FAQ
Can I create a purchase-order PDF?
Create a PDF from the saved supplier, item, quantity, and amount information.
Can I enter tax-inclusive amounts?
Use separate supply and tax amounts or calculate item values from a tax-inclusive total.
Can I see unpaid amounts by supplier?
Record payments and remaining balances by order and review them in the supplier transaction flow.
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